Main findings of the review
Criterion 14 - Adequacy, security and availability of public records
Purpose
To assess the Council's record-keeping processes and information facilities, and public access to these.
Background
Section 2719 of the Building Act 1991 sets out the broad record-keeping requirements for territorial authorities regarding their building control functions. These include making information available about the administration of the Building Act to enable the public to be aware of the Council's obligations.
Initial review
The initial review found that the Council's record storage facilities were adequate. No recommendations were made at this stage of the review.
Follow-up review
The follow-up review found that the Council still has secure record-keeping storage facilities. However, over the course of the review, the Department identified some significant limitations in the Council's record-keeping systems, accuracy of filing processes, and ability to access and retrieve specific information in a timely manner.
| Recommendations to the Council |
Response from the Council |
|
Improve its information filing and retrieval systems and processes to ensure it:
- consistently files information about building consents accurately
- can retrieve information in a more accurate and timely manner.
|
No response provided. |
Conclusion
The Council needs to improve its record-keeping systems to ensure information is filed accurately and to enable it to retrieve information as required.